Property Management

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At 麻豆官网首页入口免费, each University employee has a general obligation to safeguard and make appropriate use of property owned by or accountable to the University. Responsibility for fixed asset property management is held in the Financial Services Office.

The complete and accurate accounting of fixed assets is very important. Adequate accounting procedures and records are essential for the protection of State property. We manage the University property assets in accordance with State and Federal regulations.

Property Management Information

Frequently Asked Questions

I have equipment in my office that I want to get rid of. How do I do that?

Complete a . Once the form has all signatures, Financial Services will initiate pickup by putting in a work order with Facilities Services or Information Technology. Departments do not need to submit a work order for surplus property.

If the equipment I would like to get rid of does not have an asset tag, can I just throw it away?

No. Each piece of University property must have a and Financial Services will initiate pick up from Facility Services or Information Technology. Under no circumstances should departments attempt to dispose of State property on their own.

Can I sell unwanted equipment on FaceBook Marketplace or Craigslist?

No, University equipment may only be sold through a campus surplus sale or the online public surplus website. Please contact Jill Brown to list items on the online pulblic surplus website.

My department just purchased new equipment, how do I get an asset tag?

Financial Services reviews transactions monthly for eqiuipment that requires an asset tag. If you purchased equipment that meets the definition of a non-capital or capital asset, then you will receive an asset tag through campus mail.

If you purchased equipment that does not meet these definitions or has a purchase price less than $2,500, then you will not receive an asset tag and it is the responsibility of the department to track this equipment.

I think some equipment has been stolen from my department. What should I do?

Please notify University Police immediatley. They will forward a copy of the incident report to Financial Service, so that the Attorney General, the Legislative Audit Division, and other athorities can be notified.

Our department sold equipment at the surplus sale and we would like the money deposited to our index. What do we need to do?

If the sale of the individual item generate revenue of $500 or more and the original funding source can be determined, and it is not general fund or federal funds, then the funds can be given to the department. The funds will be returned to the original funding source.

Can I get a listing of my departments equipment?

Yes, please contact financialservices@msubillings.edu and we will send you the current listing of your capital and non-capital assets.